Welcome to the City of Grande Prairie Bid Opportunities Website
The City of Grande Prairie’s (the “City”) Procurement and Supply Chain Management Department leads the acquisition of goods and services on behalf of the City. It is committed to providing professional expertise in procurement, risk management, and supply chain management for all of the City.
This site allows potential Bidders to create a Bidding System Vendor account. Bidders select commodity codes for goods and services and the Bidding System will notify the Vendor by email of Bid opportunities matching their commodity code selection.
All bidders must have a bidding system Vendor Account and be registered as a Plan Taker for any opportunity. Registering as a Plan Taker will enable the bidder to download the opportunity (without the watermark “PREVIEW”), to receive addenda email notifications, to download addenda and to submit their bid electronically through the system.
Public tenders, bids and request for proposals are posted on this website. It is the sole responsibility of suppliers to monitor Bids & Tenders and check for updates. For more information, please visit https://cityofgp.com/business-development/business-services/procurement-and-surplus.
Bidders are solely responsible for ensuring their Vendor account information is kept current.
For step-by-step instructions on how to create an Account please refer to the Supplier Guide
Procurement Policies and Procedures
In accordance with the City's Procurement Policy 310, all acquisitions greater than $75,000 for goods/services and $200,000 for construction are posted publicly unless specific exemptions or criteria set out in the Policy are met. For purchases under $75,000 for goods/services and $200,000 for construction, the City may request quotes directly from a minimum of three vendors.
A formal process is not required for purchases of less than $10,000. In addition, a corporate purchase card may be used for those purchases.
Notice of Participation in Cooperative Buying Groups
In accordance with the requirements under the Canadian Free Trade Agreement, Chapter 5, the City of Grande Prairie may be a participating agency in one or more procurements conducted by any of the following cooperative buying groups:
No Lobbying
Respondents must not, in relation to any RFx or the evaluation and selection process, engage directly or indirectly in any form of political or other lobbying whatsoever to influence the selection of the successful Proponent(s).
Prohibited Proponent Communication
Proponents must not engage in any communications that could constitute a Conflict of Interest and should take note of the Conflict of Interest declaration set out in the Submission Form. No such communications are to be directed to anyone other than through the bidding system. Failure to follow instructions may result in disqualification.
Proponents and their representatives are not permitted to contact any employees, officers, agents, elected or appointed officials or other representatives of the City, other than the RFx Representative, concerning matters regarding the RFx. Failure to adhere to this rule may result in the disqualification of the Proponent and the rejection of the Proponent’s submission.
Unsolicited Proposals and Sales Calls
Like other public bodies, the City acquires goods and services through a structured process and therefore will not respond to unsolicited requests to share product or service information. Suppliers should not directly contact City employees to market their goods or services or to seek out opportunities. If the City does have an interest in your products or services, or if the City wishes to pursue discussions with you, the City, through the Procurement and Supply Chain Management Department, will initiate those communications in compliance with our corporate policies, procedures and practices.
Existing suppliers are reminded to maintain and limit their communications with respect to their product offerings to their designated City representative or, in the absence of a designated representative, to the Procurement and Supply Chain Management Director.
Supplier Performance Evaluation
Supplier Performance Evaluations will be conducted within the Bids & Tenders e-procurement platform.
Procurement Protest Procedure
Any Proponent with concerns about the procurement process is required to attend a debrief prior to proceeding with a protest.
If, after attending a debrief, the Proponent wishes to challenge the procurement process, it must provide written notice to procurement@cityofgp.com within ten (10) business days. The written notice must contain:
- a clear statement as to which RFx the Proponent wishes to challenge;
- a clear explanation of the Proponent’s concerns with the RFx, including specifics as to why it disagrees with the procurement process; and
- the Proponent’s contact details, including name, telephone number and email address.
The RFx Representative will send an initial response to acknowledge receipt of the Proponent’s notice and indicate the date by which the City will provide the Proponent with further details.
Login Create AccountPurchasing Support:
If you have questions about a specific bid opportunity please direct your inquiry through the “Submit a Question” button once you have registered through the bid opportunity. For general inquiries, contact procurement@cityofgp.com
Technical Support:
If you encounter technical issues, please contact support@bidsandtenders.ca
